Table of contents
Open Table of contents
Introduction
The Project Charter formally authorizes the project and provides a shared understanding of objectives, scope, stakeholders, and success factors. It grants authority to the Project Manager to apply organizational resources toward project activities.
Executive Summary
This project aims to deliver [Project Name], a strategic initiative designed to [state the high-level purpose]. The project aligns with organizational goals of [briefly state goals such as efficiency, customer satisfaction, compliance].
Project Objective
The objective of this project is to [clearly state the measurable objectives, e.g., “implement an upgraded CRM system within 12 months to improve sales team efficiency by 20%”].
Success Criteria
- Delivery within approved budget and schedule.
- Achievement of specified quality and performance standards.
- Stakeholder satisfaction confirmed through formal acceptance.
Project Deliverables
| Deliverable ID | Deliverable Description | Owner | Due Date |
|---|---|---|---|
| D1 | Business Requirements Doc | Joe Napoli | 2025-11-01 |
| D2 | Functional Prototype | Jane Smith | 2026-01-15 |
| D3 | Final Deployed Solution | Development Team | 2026-03-31 |
Out of Scope
- Legacy system upgrades unrelated to [Project Name].
- Training programs beyond the primary end-user group.
- Any feature requests raised after baseline scope approval unless processed via Change Management Plan.
Risks
| Risk ID | Description | Probability | Impact | Response Strategy | Owner |
|---|---|---|---|---|---|
| R1 | Vendor delays in hardware delivery | Medium | High | Identify secondary vendor | Joe Napoli |
| R2 | Scope creep from stakeholder input | High | Medium | Strict change control | PMO |
Assumptions
- Funding is approved and available throughout the project.
- Key stakeholders will provide timely feedback during reviews.
- Skilled internal resources can be allocated as required.
Constraints
- Budget is capped at $1.2M CAD.
- Final delivery deadline: March 31, 2026.
- Compliance with Canadian Electrical Code and organizational IT standards is mandatory.
Team and Communication
The project team will operate as a cross-functional group.
- Weekly team meetings led by the Project Manager.
- Monthly sponsor updates.
- Major decisions communicated through official project channels.
Note: See the Communications Management Plan for the most up-to-date details on methods, frequency, and escalation procedures.
Stakeholders
| Stakeholder Name | Role / Title | Interest / Influence | Engagement Strategy |
|---|---|---|---|
| Joe Napoli | Project Sponsor | High / High | Weekly updates, steering meetings |
| Jane Smith | End-User Representative | High / Medium | Workshops, training sessions |
| PMO | Oversight and Governance | Medium / High | Formal reporting |
Project Manager Responsibilities and Authority
The Project Manager is authorized to:
- Lead planning, execution, and closure of the project.
- Manage scope, schedule, cost, and quality within approved baselines.
- Request resources and escalate issues as needed.
- Approve minor changes under delegated authority; major changes require sponsor/CCB approval.
Signature Section
By signing below, the sponsor formally authorizes this project and grants authority to the Project Manager to proceed.
| Name | Title | Signature | Date |
|---|---|---|---|
| Joe Napoli | Project Sponsor | 2025-09-29 |